Special Projects Administrative Assistant
Job Description
Our client is currently looking for a dedicated Special Projects Administrative Assistant to join their team in the Dallas, Texas area. This unique role involves providing crucial administrative support to senior leadership while independently overseeing special projects that span various departments. It is an ideal opportunity for a detail-oriented and proactive professional who excels in a fast-paced setting and enjoys the blend of executive assistance and project management.
Company Overview
Our client is a long-standing organization established in 1993. Recognized for its dedication to excellence, innovation, and teamwork, the company provides a dynamic work environment where employees are encouraged to make meaningful contributions.
Special Projects Administrative Assistant Responsibilities:
- Offering comprehensive administrative support to senior leadership
- Creating, proofreading, and formatting various documents and communications
- Maintaining accurate electronic and physical filing systems
- Acting as a professional liaison for internal and external stakeholders
- Tracking action items, deadlines, and ensuring timely completion
- Coordinating and overseeing special projects from start to finish
- Developing project timelines, monitoring milestones, and reporting progress
- Collecting, analyzing, and organizing data to facilitate decision-making
- Collaborating with different departments for project execution
- Assisting in process enhancements, documentation, and implementation
- Supporting event planning, system launches, facility initiatives, and other projects
- Creating meeting summaries, project updates, and status reports
- Maintaining confidentiality of sensitive information
- Assisting with budgeting, expense tracking, and invoicing for projects
- Supporting onboarding, training coordination, and internal initiatives
- Identifying opportunities to streamline administrative and project workflows
Special Projects Administrative Assistant Qualifications:
- 5+ years of experience in roles such as Administrative Assistant, Executive Assistant, or Project Coordinator
- Demonstrated ability in supporting senior leadership and managing multiple priorities
- Associate’s or Bachelor’s degree preferred (or equivalent mix of education and experience)
- Proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint)
- Quick to grasp new systems and processes
- Experience supporting C-level or senior executives
- Project management experience or formal training is advantageous
- Background in operations, manufacturing, professional services, or similar fields preferred
Features & Benefits:
- 401(k) plan
- Health, dental, and life insurance coverage
- Paid time off
- Full-time position in an office environment with a supportive culture
Job Requirements
Project Coordinator, Administrative Assistant
Additional Information
Frontline Source Group is an Equal Opportunity Employer. Candidates must be authorized to work in the United States without sponsorship. The client cannot sponsor any visas.
Disclaimer: Sensitive and personal data will not be requested by Frontline Source Group or its affiliates until a job offer is made and accepted. If you ever doubt the validity of our job postings, we encourage you to call one of our branch locations to verify the status on any job.
Meet Your Recruiter
Emily Adamson
Emily Adamson is a graduate of Texas A&M University with over 5 years of staffing experience at Frontline Source Group as an Executive Recruiter with a focus on placing top Executive Assistants and Administrative Assistants. Her areas of staffing are not limited only to administrative but also her experience within the marketing sector is outstanding. She has specialization with in successful placements for titles such as Chief Marketing Office, CMO, Director of Marketing, Vice President of Marketing, Director of Brand Strategy, Brand Marketing Manger, Head of Marketing Strategy FinTech Growth Marketing, and Marketing Analyst. Working nationwide allows her to truly understand the job market, and how to present her candidates’ skills in the most competitive position going into interviews while also making sure her clients are getting the top 20% of talent available within the market. Whether you are searching for your next opportunity or if you need to locate top-quality talent, Emily will be dedicated to your search!