Special Assistant to the CEO
Job Description
This is not a traditional desk-based Executive Assistant position. The Special Assistant will serve as an extension of the CEO, helping manage the details, logistics, changing priorities, and day-to-day needs that allow a busy executive to operate efficiently.
Special Assistant to the CEO RoleÂ
This position is ideal for an organized, energetic professional with a strong hospitality or service mentality who is comfortable handling everything from executive scheduling and meeting preparation to errands, logistics, events, and unexpected needs.
Manage a complex and frequently changing executive calendar, including scheduling, confirmations, meeting coordination, and last-minute adjustments.
Coordinate meetings, meals, transportation, reservations, and other day-to-day logistics for the CEO.
Prepare meeting materials, agendas, background information, presentations, and other resources as needed.
Track commitments, reminders, follow-up items, and important deadlines to ensure nothing falls through the cracks.
Handle correspondence and sensitive information with professionalism, discretion, and sound judgment.
Serve as a hands-on resource for the CEO when unexpected needs or changing priorities arise.
Handle occasional personal errands and logistics that help maximize the CEO's time and effectiveness.
Coordinate stakeholder meetings, visitors, dinners, events, and other special engagements.
Assist with special projects, research, presentations, information gathering, and logistical problem-solving.
Work collaboratively with existing internal support resources while stepping in wherever additional assistance is needed.
Remain physically available onsite to address needs while the CEO is traveling or working throughout the Dallas area.
Take ownership of miscellaneous tasks as they arise, whether that means coordinating an important meeting, running an errand, helping with an event, moving materials, or solving an unexpected problem.
Special Assistant to the CEO Background Profile
Approximately 2–4 years of professional experience preferred; equivalent experience and demonstrated capability will be considered.
Exceptional organization and time-management skills.
Strong service mentality with the ability to anticipate needs.
Highly resourceful and able to independently figure out solutions.
Comfortable working in an environment where priorities may change quickly.
Mature, polished, responsive, and professional when interacting with executives and external stakeholders.
Strong written and verbal communication skills.
High level of discretion when handling confidential or sensitive information.
No task-too-small mentality.
Ability to remain calm and solutions-focused when plans change.
Strong general technology aptitude and ability to learn new systems quickly.
Comfortable working within Google Workspace and other productivity platforms.
Comfortable thoughtfully utilizing AI-based tools to improve efficiency while exercising independent judgment.
Bachelor's degree preferred but not required with equivalent professional experience.
Benefits
Comprehensive medical benefits, including a strong PPO option.
Dental and vision coverage.
401(k)/retirement savings program.
Paid time off and company holidays.
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Job Requirements
Additional Information
Frontline Source Group is an Equal Opportunity Employer. Candidates must be authorized to work in the United States without sponsorship. The client cannot sponsor any visas.
Disclaimer: Sensitive and personal data will not be requested by Frontline Source Group or its affiliates until a job offer is made and accepted. If you ever doubt the validity of our job postings, we encourage you to call one of our branch locations to verify the status on any job.
Meet Your Recruiter
Rebecca Keathley
Rebecca Keathley joined the Frontline Source Group team as an Executive Recruiter, bringing several years of agency recruiting experience with a concentration in accounting and finance placements. Most recently she led and mentored an accounting and finance team to a 90 percent placement ratio by building strong recruiting pipelines, managing ATS data quality, and negotiating offers that balanced client needs with candidate priorities. Earlier in her career, she sourced high level candidates and established a track record of results built on relationship driven sourcing and disciplined process. She recruits for a nationwide firm founded in 2004 that backs every direct hire with the 5-Year Placement Warranty, 20 times longer than the 90-day industry-standard guarantee.
Rebecca holds a Bachelor of Science in Human Development and Family Studies from Louisiana Tech University, where she was named the School of Human Ecology Outstanding Senior and served as Student Government Association President. That background in human development and campus leadership informs the people first approach she brings to every search, pairing genuine relationship building with the consistency and excellence that define the Frontline Source Group experience. Her diverse work history across recruiting, higher education, and hospitality has shaped a collaborative, service minded recruiter focused on connecting talented professionals with the right opportunities and helping clients achieve their hiring goals.