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Office Administrator

Houston, TX 77084

Posted: 03/03/2023 Employment Type: Direct Hire Industry: Human Resources, Professional Services Job Number: 17958 Pay Rate: 90,000

Job Description

Office Administrator 
Our client in west Houston, Texas has an immediate need for an Office Administrator to join their team on a direct-hire basis. This is an in-office position.

Company Profile:
Professional Services Firm 
Family Environment 

Office Administrator Role:
The office administrator wears many hats and is responsible for managing the day-to-day operations and procedures of our organization including but not limited to payroll, benefits administration, vendor agreements, facilities maintenance requests, hiring and basic HR duties for a smaller firm. 
Maintaining office operations and procedures.
Overseeing payroll and benefits administration as well as hiring, onboarding, new hire orientation and training.
Evaluating and analyzing company financials for management review.
Work with our IT vendor to ensure security of data, network access and backup systems to create, develop, implement, and coordinate systems, policies, and procedures.
Identify problematic areas and implement strategic solutions.
Renewing vendor agreements, insurance policies, rental agreements, etc.
Preparing and filing annual property tax submission and auditing payroll tax payments.
Coordinating administrative responsibilities for SEC compliance.
Provide cybersecurity training and awareness for employees.
Consulting with management team on decisions that impact staff.
Event planning, anticipate and resolve company related issues as well as act as the go to person.
Coordinator of Disaster Recovery Plan (DRP) for natural disasters/ inclement weather.
Negotiating and interfacing with service companies and service providers to maintain operations as well as identify and implement business process improvements.

Office Administrator Background Profile:
Bachelor’s Degree Required.
5+ years of relevant experience in office management, operations, or human resources (experience within financial planning industry highly preferred).
Ability to identify and diagnose operational issues and understand root cause analysis.
Highly proficient with Microsoft Office Suite including MS Access and technology software in general.
Must be tech savvy and enjoy using various technology tools to complete tasks. 
Excellent organizational skills and meticulous attention to detail. 
Excellent verbal and written communication skills in a clear and friendly manner. 
Excellent time management skills with a proven ability to multitask while meeting deadlines.
Proficiency with QuickBooks or similar software. 
Experience with Microsoft Access a huge plus. 

Features and Benefits of Client:
Health Insurance.
Monday – Thursday 9 to 5, Friday 9 to 3:30.
Casual dress environment.
West Houston, not downtown.
15 days of PTO plus 11 firm paid holidays.
401k with matching

Frontline Source Group is an Equal Opportunity Employer.  Candidates must be authorized to work in the United States without sponsorship.  The client cannot sponsor any visas. 

Disclaimer: Sensitive and personal data will not be requested by Frontline Source Group or its affiliates until a job offer is made and accepted. If you ever doubt the validity of our job postings, we encourage you to call one of our branch locations to verify the status on any job.

Job Requirements

Steady work history, forward thinking, highly organized, 5+ years experience, Firm Administrator, Office Administrator, Office Manager, HR Manager

Meet Your Recruiter

Bailey Damschroder

Bailey is a Talent Executive with Frontline Source Group. She has handled staffing in a wide range of customer service, administrative, finance, marketing, human resources, and engineering roles. As you will see from her prompt communication to straightforward advice on resumes and interviewing, Bailey's main goal as your recruiter is to save you time in your search. Connect with her today to get started!

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