Litigation Legal Administrative Assistant

Nashville, TN 37201

Posted: 03/15/2024 Employment Type: Direct Hire Industry: Legal Job Number: 18780 Pay Rate: 65,000

Job Description

Our prestigious Law firm in Nashville is seeking a 4+ year Litigation Legal Administrative Assistant on a full-time, direct-hire basis.  We are looking for a candidate who wants to work, presents professionally, has a flexible personality and takes pride in being a productive team member.  This position is 5 days in the office.
Law Firm Profile
Firm is 100 years old
350+ attorneys with 4 offices
Team environment
National firm based in Nashville
Work with publicly traded and fortune 50 companies
Commercial litigation
Firm’s mantra is agility, tenacity and collaboration

Litigation Legal Administrative Assistant
Provide office support for litigation attorneys, maintain and organize files, maintain calendars, coordinate meetings, calls and conference rooms, submit expense reports, schedule travel
Provide support for monthly billing processes, attorney time entry and billing
Manage client files; request client matter number, perform conflict checks, and maintain client files in software as well as physical files
Document preparation, including, but not limited to, properly formatting pleadings, motions, briefs, correspondence, memos, outlines and summaries
Calendar court deadlines
Format, proofread and finalize detailed correspondence, pleadings and other legal documents as necessary
Review and claim tasks received for team in a timely manner
Prioritize tasks as additional requests come in; be able to delegate and seek assistance when needed
Handle tasks efficiently and with precision to limit mistakes 
Communicate frequently, concisely, and respectfully with teammates, attorneys and staff
Develop and maintain strong working relationships with team members
Seek guidance from team members to answer questions and follow best practices; share ideas with team members to evolve processes
Continually develop individual knowledge bases and technical skills through training
Provide training to attorneys when the opportunities arise

Litigation Legal Administrative Background Profile
Minimum 3-4 years combined legal experience in litigation
Must have the ability to work as part of a team, as well as independently
Significant experience in a similar role within a medium to large law firm
Experience working with a document management system, such as iManage, Aderant, or comparable software 
Knowledge of Westlaw and internet search engines for research purposes
Technology savvy; proficient, knowledge of Microsoft Office Suite 365
Detail-oriented and able to work in a fast-paced environment 
Typing speed of 65 wpm or above
Exemplary oral and written communication skills
Excellent attention to detail 
Excellent communication skills
Can-do attitude and flexible approach

Law Firm Features and Benefits
Stable 100+ year prestigious law firm
Matching 401K
Barista on site
Lunches provided 3 days per week
Paid Parking

Frontline Source Group is an Equal Opportunity Employer.  Candidates must be authorized to work in the United States without sponsorship.  The client cannot sponsor any visas.

Disclaimer: sensitive and personal data will not be requested by Frontline Source Group or its affiliates until a job offer is made and accepted. If you ever doubt the validity of our job postings, we encourage you to call one of our branch locations to verify the status on any job.


Job Requirements

LItigation, typing, revising documents, imanage, proofreading

Meet Your Recruiter

David Cerami

David Cerami is a twenty-two-year veteran of the staffing and recruiting industry and joined Frontline Source Group in early 2021. He has extensive experience in business development and recruiting. Prior to joining Frontline Source Group, David ran a successful boutique staffing firm for 17 years. He was also employed by Robert Half for 5 years, where he was an award-winning Account Executive and Division Director.

David believes that providing excellent customer service to his clients and candidates is the key to his success. He is passionate about assisting others in advancing in their careers and takes a "hands-on" approach. David genuinely enjoys one-on-one work with his clients and candidates

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