Legal Receptionist
Job Description
Company Profile:
Legal Industry
Tenured Team
Opportunity for growth
Legal Receptionist Role:
The Legal Receptionist will be instrumental in assisting with both the Intake and Billing procedures. Additionally, managing the main phone line, welcoming guests, and overseeing the firm's general mailbox.
Reviewing the firm's contact database to identify potential conflicts with current clients
Adding new clients and cases to the firm's time and billing platform
Recording vendor invoices, payments, and financial details accurately into the system
Ensuring payment reconciliation and investigating any discrepancies
Overseeing the management of the firm's credit card statements
Compiling and generating write-off reports when necessary
Editing and finalizing invoices for client review
Providing assistance to the Billing Coordinator and Accountant as needed
Managing incoming calls, screening, and directing them appropriately
Scheduling and maintaining conference rooms for meetings
Welcoming clients and visitors warmly and professionally
Handling incoming and outgoing mail, including sorting and preparing packages
Supporting administrative tasks such as filing, photocopying, and scanning documents
Legal Receptionist Background Profile:
High School Diploma required, Associates a plus
Law firm experience or accounting experience is required
2 + Legal Billing experience highly preferred
Experience with an Enterprise Accounting Software highly preferred
Excellent verbal and written communication, interpersonal, and customer service skills
Detail-oriented, accurate, ability to multi-task, meet critical deadlines, and maintain confidentiality of sensitive financial information
Attention to details and time-management skills are a must
Proficient in basic computer skills, including Adobe Acrobat, Microsoft Outlook, Word, and Excel
Features and Benefits of Client:
Medical, Dental, Vision, PTO, 401k
Frontline Source Group is an Equal Opportunity Employer. Candidates must be authorized to work in the United States without sponsorship. The client cannot sponsor any visas.
Disclaimer: sensitive and personal data will not be requested by Frontline Source Group or its affiliates until a job offer is made and accepted. If you ever doubt the validity of our job postings, we encourage you to call one of our branch locations to verify the status on any job.
Job Requirements
Meet Your Recruiter
Brittany White
Brittany White is an accomplished Executive Recruiter at Frontline Source Group, specializing in the legal field. With a deep-seated passion for connecting exceptional legal professionals with their ideal roles, Brittany's expertise and experience have solidified her reputation as a trusted partner in the recruitment industry.
Significant milestones have marked Brittany’s journey in executive recruitment. Brittany has previously served as a Sr. Talent Director and Assistant Vice President, where she honed her skills in talent acquisition and management. This tenure allowed her to develop a nuanced understanding of the legal industry's unique demands and intricacies.
With Brittany White as part of the Frontline Source Group team, you're gaining an executive recruiter who is not only well-versed in the legal landscape but also dedicated to finding the perfect fit for both candidates and organizations. Her experience, combined with her exceptional interpersonal skills and a keen eye for talent, make her an invaluable asset in your pursuit of top-tier legal professionals.