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Hybrid Billing Coordinator New York City

New York City, NY 10016

Posted: 07/24/2023 Employment Type: Direct Hire Industry: Legal Job Number: 18298 Pay Rate: 90,000

Job Description

Our very large and professional Law Firm is seeking a Full time 6+ year Law Firm Billing Coordinator for their New York office.  This position is hybrid 2-3 days in the office, is based on a 37.5 work week, and is full-time.   

Law Firm Profile
Law Firm practices across a wide range of industries in local, global, and national markets
Professional team environment
Busy litigation environment

Hybrid Billing Coordinator Role
Handle incoming requests for client invoices, write-offs, discounts, bill template changes, electronic billing requests, report requests, access changes, billing rate information and other billing-related questions
Configure and maintain electronic billing profiles with any assigned e-billing vendors (Tymetrix360, Legal Tracker, Passport, CounselLink, Collaborati, Bridgeway Corridor and many others)
Coordination of new matters, timekeeper and rate approvals, required task and activity code information, and client billing guidelines 
Follow up on AR and reduced/rejected invoices
Monitor Accounts Receivable unbilled time and costs on assigned attorneys/clients/matters to ensure timely billing and payment of client invoices 
Consult with attorneys and legal administrative assistants utilizing the Firm’s billing systems to identify solutions and best practices for meeting client billing requirements
Manage all billing activities for assigned electronic billing clients, assigned attorneys, and other complex clients and matters as assigned
Effectively utilize reports and inquiry tools in the firm’s billing systems 
Build, maintain, and deliver professional customer service with internal and external contacts

Hybrid Billing Coordinator Background Profile
6+ years of law firm billing experience
Experience with Aderant billing software. 
Must be very confident in your work abilities
Strong skills in electronic billing across a wide variety of client e-billing systems.
Extensive knowledge of MS Office suite, including advanced Excel skills (vlookups, pivot tables, subtotaling)
Excellent oral and written communication skills
Candidate must have excellent customer service with the ability to build strong positive team relationships
Ability to maintain confidentiality of all financial matters
Thorough understanding of firm and finance department policies and procedures
Excellent organizational skills for prioritizing workload

Law Firm Features and Benefits
This position is a hybrid role – 2-3 days in office, 2 days at home
The position is based on a 37.5 work week
Non-smoking office
Supportive Managers
Competitive salaries
Merit bonus program
Generous PTO policy
10 paid holidays including 2 floating holidays
Comprehensive High Deductible PPO Medical Plans
Medical advocacy programs (Teladoc, Best Doctors, Transitions Medicare) to assist with navigating the healthcare system.
Dental and vision plans available
401(k) with match and Roth option
Supplemental accident, hospital, and cancer plans available
Flexible spending accounts/health savings accounts available
Firm-paid short-term disability
Firm-paid life and long-term disability insurance

Frontline Source Group is an Equal Opportunity Employer.  Candidates must be authorized to work in the United States without sponsorship.  The client cannot sponsor any visas.

Disclaimer: sensitive and personal data will not be requested by Frontline Source Group or its affiliates until a job offer is made and accepted. If you ever doubt the validity of our job postings, we encourage you to call one of our branch locations to verify the status on any job.


Job Requirements

Billing coordinator, Aderant, client invoicing, electronic billing, write-offs, electronic billing requests, monitor AR, excel, Microsoft Office Suite, customer service, confidentiality

Meet Your Recruiter

Becky Campbell

Becky's areas of legal specialization include senior attorneys, associate attorneys, corporate attorneys, paralegals, and legal secretaries. More specifically, she has placed litigation attorneys, personal injury attorneys, corporate attorneys, intellectual property secretaries, litigation secretaries, and litigation paralegals among many other legal positions.

Becky has impeccable communication skills and is always on top of her game when talking to law firm partners, office managers, and high-profile candidates. Her laid-back personality makes it easy for her to connect and get along with all kinds of people. She has a witty sense of humor that always lightens the mood and makes conversation easy. Her wit coupled with her industrious spirit is what has made her a huge success in her career.

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