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6111 W Plano Pkwy #3800 Plano, TX 75093
We have a fantastic opportunity for an HR Assistant with our growing and busy company in Plano, TX on a contract to possible hire basis.
Leading Software company
Known for exceptional customer service for both external and internal customers
Excellent Team environment
HR Assistant Role:
In this role, you will provide a high level of service and professionalism to all candidates and employees of the company.
Responsible for ensuring a positive experience and efficient processes to support the HR functions including:
- Process implementation
- Coordinating employee changes
- Gathering data and record keeping
- File maintenance
- Answering employee inquires via phone, email and in person
- Provide support to department leaders
Prepare and submit, and maintain all employee life-cycle changes by submitting to Corporate HR, including new hires, terminations, compensation changes, leave of absences, structural organization changes such as department and supervisor changes, etc.
Manage applicable tracking spreadsheets to ensure all data is up-to-date and easily accessible for leadership
Work with corporate payroll with reviewing/submitting timesheets as needed and performing timesheet cleanup/follow up
Assists with processing terminations
Schedules interviews, meetings, and events
Develop an in-depth knowledge of company policies & procedures to effectively communicate guidelines when responding to daily, general employee inquiries
Conduct new hire orientation and coordinate Monthly classes and internal company training as needed – including, scheduling, sending notifications and checking-in attendees
Keep ORG charts up to date
Build strong working relationships with the HR team and company employees
Partner with corporate HR and manage the background check process, manage status updates, communicate updates to appropriate team members
Respond in a timely manner to all employment verification requests by submitting to corporate HR
Run, distribute, and analyze various HR reports as needed- ie. payroll, salary, OT and sourcing reports
Maintain filing - Assist with HR compliance projects such as personnel file and document audits, as well as consistent filing of personnel documentation
Supports the company with strong customer service skills by answering employee requests and questions regarding things such as general polices, benefits, LOA and payroll
Assists in planning and organizing employee engagement and company events
Responsible for updating the HR page on SharePoint
Serve as back-up to Front Desk Reception as needed
HR Assistant Background Profile:
High School diploma required
Some college is preferred
The ideal candidate will be extremely detail oriented, have strong experience in onboarding and new hire orientation processing, terms, paperwork, etc., and have a strong desire to make sure every candidate and employee has an outstanding experience with the company.
5 years’ experience – recent experience – working with onboarding and new hire orientation
Experience in a corporate environment
Proven knowledge of general HR policies and procedures
Intermediate to Advanced Excel skills – will be producing monthly HRIS reports, ie. retention, tenure, demographics, etc. Required to manipulate the data and put it into summary form
MS Office – Word, Outlook, Excel, some Power Point
Experience creating Organization Charts using Visio or a similar rool
Some experience working with payroll and benefits – running reports out of ADP (ADP experience is not required but is a plus)
Some exposure to SharePoint
Excellent verbal and written communication skills
Consistently high accuracy and Professional demeanor
Features and Benefits while On Contract:
We go beyond the basic staffing agency offerings! You can see the extensive list of benefits on our website under the Candidate “ Benefits” tab.
Features and Benefits of Client:
Medical, Dental, Vision
Short Term Disability
Long Term Disability
401K with match
7 Company Paid Holidays
2 Floating Holidays
18 days PTO (pro-rated your 1st year)– Increases with tenure!
Fun employee Recognition events
Disclaimer: sensitive and personal data will not be requested by Frontline Source Group or its affiliates until a job offer is made and accepted. If you ever doubt the validity of our job postings, we encourage you to call one of our branch locations to verify the status on any job.
Nova Davis is a Talent Executive with Frontline Source Group who specializes in full-desk recruitment. Because she works with both clients and candidates, Nova strives to find the perfect match for everyone involved. Nova’s passion is helping people and making a difference in their lives, which is right in line with finding new work opportunities for top quality people! The feedback from her candidates and clients mention her professionalism, positive personality and that she keeps in contact to make the employment transition seamless. Connect with her today to start your search.
Our process is designed to save you time. There’s no need to come in to register. All you need to do is submit your resume through the “Search Jobs” link or the “Upload Resume” link. If you are a fit for this role, and have additional questions, please reach out to Nova directly below.