Executive and Personal Assistant Role
Job Description
Our client is currently seeking a highly organized and detail-oriented Executive and Personal Assistant to deliver dedicated support to two senior leaders within their private equity team based in Austin, Texas. This permanent position demands outstanding professionalism, sound judgment, and the adeptness to oversee intricate schedules, travel arrangements, and daily operational necessities with utmost discretion.
Company Profile
- Well-established and expanding private equity firm
- Manages multi-million-dollar investments and collaborates with top-tier executives and entrepreneurs spanning various industries
- Distinguished for an entrepreneurial ethos, a collaborative environment, and a proven track record of accomplishments
Executive and Personal Assistant Role
- Perfect fit for a proactive, polished, and resourceful professional thriving in a fast-paced, dynamic setting
- Managing intricate and frequently changing calendars for two senior leaders, arranging both internal and external meetings across different time zones
- Coordinating domestic and international travel including flights, accommodations, ground transportation, and detailed itineraries
- Handling booking and expense reporting as a primary responsibility
- Providing daily executive assistance, ensuring prompt follow-up and precision on commitments
- Serving as a communications intermediary by drafting, reviewing, and managing correspondence on behalf of executives
- Preparing agendas, meeting materials, and ensuring completion of follow-up actions
- Offering occasional personal support such as errands, reservations, and ad hoc requests to assist executives in concentrating on core priorities
- Collaborating with internal teams and external vendors to guarantee smooth office operations
- Supporting special projects with light research, data organization, and other delegated tasks
Executive and Personal Assistant Background Profile
- Minimum of 3 years of experience as an Executive Assistant or Personal Assistant supporting senior executives highly preferred
- Experience in financial services, private equity, or professional services is advantageous; candidates from other high-demand industries will be considered
- Strong organizational skills with the ability to manage shifting priorities and deadlines effectively
- Excellent attention to detail, accuracy, and follow-through
- Professional demeanor with strong interpersonal skills and a polished, approachable presence
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office Suite, Outlook, and modern collaboration tools
Features and Benefits
- Comprehensive medical, dental, and vision benefits
- Generous PTO and paid holidays
- Retirement savings plan with employer contributions
- Fast-paced work environment offering exposure to private equity and financial services
- Direct access to senior leadership and a pivotal role in executive support
- Collaborative, professional team culture that values accuracy, reliability, and initiative
Job Requirements
Personal Assistant, Admin,
Additional Information
Frontline Source Group is an Equal Opportunity Employer. Candidates must be authorized to work in the United States without sponsorship. The client cannot sponsor any visas.
Disclaimer: Sensitive and personal data will not be requested by Frontline Source Group or its affiliates until a job offer is made and accepted. If you ever doubt the validity of our job postings, we encourage you to call one of our branch locations to verify the status on any job.
Meet Your Recruiter
Jessica Payne
Jessica has been a proud member of the Frontline family for 10+ years. She specializes in building partnerships with our clients, establishing a proven track record in placing qualified individuals in a professional setting. These settings include but are not limited to Marketing, Accounting, Finance, Revenue Cycle, Dental, HSE, Administration, Legal, HR, and Information Technology. She takes pride in building long-lasting relationships by focusing on industry knowledge, as well as timely and efficient communication.