Executive Assistant
Job Description
Join a fast-paced, mission-driven leadership team as a full-time Executive Personal Assistant supporting the Chief Strategic Officer. This hybrid direct hire opportunity is based in San Marcos, CA.
Company Profile
Privately held Family business focused on strategic investments in real estate, development, and operations.
Growing national presence and scaling quickly.
Executive Personal Assistant Role:
As the Executive Personal Assistant to the CSO, you’ll be responsible for coordinating calendar and travel logistics, managing communication, and offering occasional personal assistant support.
This role requires emotional intelligence, initiative, and flexibility, as you’ll be supporting a fast-paced executive with a broad scope of responsibilities.
Calendar management and schedule coordination for professional and civic commitments
Prepare for meetings, ensuring materials are accurate and timely
Travel coordination and logistical planning
Assist with work/life logistics (non-childcare-related)
Manage email flow and prioritize responses
Maintain discretion and confidentiality at all times
Comfort working in a dog-friendly environment
Local availability required for in-person support
Executive Personal Assistant Background Profile:
Bachelor’s degree or equivalent experience
1–2 years of executive or personal assistant experience required
Strong communication, calendar, and logistics skills
Bilingual English/Spanish a plus but not reuired
Comfortable with flexible hours (7:00 AM start typical)
Proactive, highly organized, and adaptable
Technically proficient in Microsoft Office, Zoom, and willing to learn tools like Notion and ChatGPT
Must love dogs!
Possible travel within U.S. and Puerto Rico, 10%
Features and Benefits of Client
Equipment and software provided
Health insurance reimbursed via paycheck
1 PTO + 1 sick day/month (12 each annually)
Federal holidays observed
Collaborative, entrepreneurial team culture
Equal Opportunity Employer. Candidates must be authorized to work in the United States without sponsorship.
Disclaimer: No sensitive data will be requested until an offer is extended. Contact us to verify any listing.
Job Requirements
Additional Information
Frontline Source Group is an Equal Opportunity Employer. Candidates must be authorized to work in the United States without sponsorship. The client cannot sponsor any visas.
Disclaimer: Sensitive and personal data will not be requested by Frontline Source Group or its affiliates until a job offer is made and accepted. If you ever doubt the validity of our job postings, we encourage you to call one of our branch locations to verify the status on any job.
Meet Your Recruiter
Fatima Akhtar
Fatima Akhtar is a dedicated Executive Search Recruiter with a specialty focus on the legal sector at Frontline Source Group. With a strong passion for connecting talented candidates with top employers, Fatima leverages her expertise in staffing, recruiting, and leadership development to provide tailored solutions that meet the unique needs of her clients and candidates.
Fatima holds a master's degree in industrial and organizational psychology, which equips her to understand the nuances of both client and candidate preferences. Her professional background includes roles as a Placement Manager, Digital Staffing Specialist and Recruiter, and Leadership Development, Legal and Digital Staffing Intern. In these positions, she honed her skills in communication, creative problem-solving, and working effectively in fast-paced environments.
Fluent in both Spanish and English, Fatima excels in communicating with diverse audiences. She is committed to helping individuals find meaningful careers and assisting organizations in growing their teams. Always eager to learn and collaborate, Fatima is also open to opportunities in change management, learning and development, and HR.
With her strong interpersonal skills and a keen eye for talent, Fatima Akhtar is an invaluable asset to any organization looking to exceed its hiring goals.