Executive Assistant
Job Description
Professional Executive Assistant Opportunity
We are actively seeking two meticulous and forward-thinking Executive Assistants to provide high-level support to our Chief Operating Officer, CEO, and other key executives. These are full-time roles with a hybrid work arrangement located in the dynamic city of Dallas, TX. This is a fantastic opportunity for career growth within a rapidly expanding organization.
Key Responsibilities:
- Efficiently manage intricate calendars and communications to ensure seamless operations in our ever-growing company
- Expertly coordinate multiple schedules, emails, and travel arrangements as the "air traffic controller" of the executives' calendars
- Handle complex calendar schedules and email correspondence across different time zones
- Precisely manage travel bookings and logistical arrangements
- Oversee and manage two separate email accounts and work channels
- Serve as a primary point of contact for internal and external communications
- Schedule a high volume of meetings with frequently changing priorities
- Provide real-time updates and reminders as necessary
- Maintain confidentiality and handle sensitive documents and scheduling with utmost discretion
Qualifications and Experience:
- Desirable 1-2 years of relevant experience in support or Executive Assistant roles
- Ability to thrive in a fast-paced, startup-oriented environment
- Flexibility with working hours, including occasional availability in the evenings and on weekends
- Strong organizational skills, proactive mindset, and high emotional intelligence
- Bilingual fluency in English and Spanish is advantageous
- Proficient in Microsoft 365, Zoom, and willingness to adapt to new tools like Notion and AI applications
- Excellent interpersonal and communication abilities
Perks and Benefits:
- Hybrid work model with potential for in-office work upon company relocation to Dallas
- Health insurance coverage reimbursed through payroll
- 1 PTO day and 1 sick day allotted monthly
- Observance of federal holidays
- Provision of necessary equipment and software licenses
- Dynamic work culture with opportunities for professional growth
Job Requirements
Bachelorâ s degree or equivalent experience, 1â 2 years of executive or personal assistant experience required, Strong communication, calendar, and logistics skills.
Additional Information
Frontline Source Group is an Equal Opportunity Employer. Candidates must be authorized to work in the United States without sponsorship. The client cannot sponsor any visas.
Disclaimer: Sensitive and personal data will not be requested by Frontline Source Group or its affiliates until a job offer is made and accepted. If you ever doubt the validity of our job postings, we encourage you to call one of our branch locations to verify the status on any job.
Meet Your Recruiter
Emily Adamson
Emily Adamson is a graduate of Texas A&M University with over 5 years of staffing experience at Frontline Source Group as an Executive Recruiter with a focus on placing top Executive Assistants and Administrative Assistants. Her areas of staffing are not limited only to administrative but also her experience within the marketing sector is outstanding. She has specialization with in successful placements for titles such as Chief Marketing Office, CMO, Director of Marketing, Vice President of Marketing, Director of Brand Strategy, Brand Marketing Manger, Head of Marketing Strategy FinTech Growth Marketing, and Marketing Analyst. Working nationwide allows her to truly understand the job market, and how to present her candidates’ skills in the most competitive position going into interviews while also making sure her clients are getting the top 20% of talent available within the market. Whether you are searching for your next opportunity or if you need to locate top-quality talent, Emily will be dedicated to your search!