Law Firm Events Specialist
Job Description
Our client located in Dallas, Texas is hiring a Law Firm Events Specialist. This is an onsite direct hire opportunity.
Company Profile:
Legal Firm with multiple locations.
Law Firm Events Specialist Role:
Coordinate all firm-hosted events including client entertainment experiences, partner retreats, office openings and celebrations, CLEs and seminars, practice group offsites, and internal firm events across Dallas, Houston, and Waco.
Manage full event lifecycle from conception to launch, including programming, logistics, scheduling, and execution to positively represent the firm’s brand.
Oversee venue research and selection, vendor coordination, building management communication, and all food, beverage, A/V, technology, transportation, and related requirements.
Handle RSVPs, attendee support, pre-event queries, and troubleshooting before and during events to ensure seamless execution.
Liaise with Marketing, Business Development, and key Partners to promote events, maximize visibility, and ensure attendance goals.
Develop and manage event budgets, timelines, reporting, and reconciliation; produce budget analysis, spend summaries, and ROI reports.
Create, source, and manage meeting collateral such as signage, materials, attendee lists, and event documentation.
Generate detailed post-event summaries, including attendance data, costs, ROI, and improvement recommendations.
Identify issues and implement continuous-improvement practices for future event processes and operations.
Coordinate internal events, including holiday parties, firm retreats, internal CLEs, monthly lunches, and other firm activities.
Support all offices and collaborate closely with IT, Facilities, Business Development, Talent Development, and Practice Management.
Produce RFPs, negotiate contracts, reduce potential liability, and ensure contractual obligations are met.
Travel within Texas several times per month (up to 30%).
Reports to the Chief Marketing Officer.
Law Firm Events Specialist Background Profile:
8+ years of experience in event planning and client entertainment (required).
Must have recent experience working in Law Firm.
Experience managing event budgets and ensuring timely invoice reconciliation.
Experience negotiating contracts, reducing risk, and implementing contractual terms.
Experience building and managing a network of vendors, venues, and hospitality partners.
Experience with email marketing, CRM, and event-specific applications.
Experience planning events within the legal industry or similar professional-services client base (preferred).
Knowledge of meeting management, hotel/hospitality operations, and travel programs is a plus.
Experience with ContactEase or Vuture is a plus.
Excellent site-selection abilities and experience working with major venues.
Proficiency in all aspects of event planning and ability to multitask across several simultaneous events.
Strong track record in event economics, budget communication, and ROI analysis.
Strong organizational, project-management, and time-management skills.
Strong problem-solving, decision-making, and execution abilities.
Strong work ethic; reliable, self-directed, and professional presence.
Excellent interpersonal skills; able to manage competing priorities and perform under pressure.
Accurate and timely expense management.
Benefits and Features:
401(k) with 5% company match
Paid parking or transit subsidy
3 weeks vacation plus10 holidays
Paid parental leave
100% company-paid medical, dental, and vision and HSA contributions
Life and accidental death & dismemberment coverage
Short-term and long-term disability fully covered
Identity protection and critical/accidental coverage
Employee Assistance Program (EAP)
Concierge health advocate service
Job Requirements
Additional Information
Frontline Source Group is an Equal Opportunity Employer. Candidates must be authorized to work in the United States without sponsorship. The client cannot sponsor any visas.
Disclaimer: Sensitive and personal data will not be requested by Frontline Source Group or its affiliates until a job offer is made and accepted. If you ever doubt the validity of our job postings, we encourage you to call one of our branch locations to verify the status on any job.
Meet Your Recruiter
Fatima Akhtar
Fatima Akhtar is a dedicated Executive Search Recruiter with a specialty focus on the legal sector at Frontline Source Group. With a strong passion for connecting talented candidates with top employers, Fatima leverages her expertise in staffing, recruiting, and leadership development to provide tailored solutions that meet the unique needs of her clients and candidates.
Fatima holds a master's degree in industrial and organizational psychology, which equips her to understand the nuances of both client and candidate preferences. Her professional background includes roles as a Placement Manager, Digital Staffing Specialist and Recruiter, and Leadership Development, Legal and Digital Staffing Intern. In these positions, she honed her skills in communication, creative problem-solving, and working effectively in fast-paced environments.
Fluent in both Spanish and English, Fatima excels in communicating with diverse audiences. She is committed to helping individuals find meaningful careers and assisting organizations in growing their teams. Always eager to learn and collaborate, Fatima is also open to opportunities in change management, learning and development, and HR.
With her strong interpersonal skills and a keen eye for talent, Fatima Akhtar is an invaluable asset to any organization looking to exceed its hiring goals.