Administrative Assistant
Job Description
Company Profile:
Well-established, fast-paced manufacturer and distributor with a strong reputation for delivering quality products and services nationwide. With a focus on operational excellence, the company continues to grow and innovate in the logistics, production, and distribution space. This is your chance to get in on the ground floor of a company that values dedication, initiative, and hands-on teamwork.
Administrative Assistant Role:
The Administrative Assistant plays a key role in ensuring smooth day-to-day operations in the office and warehouse. You’ll take on a variety of administrative, shipping/receiving, and support tasks to keep things running efficiently. This is a highly visible, hands-on position ideal for someone who is organized, resourceful, and proactive.
Invoice customers and follow up on overdue accounts using QuickBooks
Generate monthly reports for past due invoices
Create purchase orders and schedule receipt of incoming goods
Coordinate and physically receive incoming freight deliveries
Reach out to vendors, gather quotes, and present options to leadership
Package and ship outbound shipments
Schedule and coordinate maintenance and improvement visits
Scan and store internal and customer documentation
Purchase office supplies and track inventory
Pick up necessary items locally as needed
Answer phones, direct calls, and relay messages professionally
Provide general administrative support across departments as needed
Administrative Assistant Background Profile:
2+ years of experience in an administrative, operations, or office support role
High school diploma or GED required; associate degree or higher preferred
Proficient in Microsoft Office Suite (Word, Excel, Outlook)
Experience using QuickBooks for invoicing and reporting
Strong organizational, multitasking, and time-management skills
Excellent written and verbal communication
Experience with invoicing or accounting software a plus
Features and Benefits while On Contract:
We go beyond the basic staffing agency offerings! You can see the extensive list of benefits on our website under the Candidate Benefits tab.
Job Requirements
Additional Information
Frontline Source Group is an Equal Opportunity Employer. Candidates must be authorized to work in the United States without sponsorship. The client cannot sponsor any visas.
Disclaimer: Sensitive and personal data will not be requested by Frontline Source Group or its affiliates until a job offer is made and accepted. If you ever doubt the validity of our job postings, we encourage you to call one of our branch locations to verify the status on any job.
Meet Your Recruiter
Jessica Payne
Jessica has been a proud member of the Frontline family for 10+ years. She specializes in building partnerships with our clients, establishing a proven track record in placing qualified individuals in a professional setting. These settings include but are not limited to Marketing, Accounting, Finance, Revenue Cycle, Dental, HSE, Administration, Legal, HR, and Information Technology. She takes pride in building long-lasting relationships by focusing on industry knowledge, as well as timely and efficient communication.