Operations Team Administrator
Job Description
Commercial Operations Administrator
Our client, a leader in commercial seafaring transportation with a global presence and a focus on eco-efficient energy solutions, is currently seeking a meticulous and proactive Commercial Operations Administrator to join their team in Houston, TX. This is a direct-hire position.
Responsibilities:
- Coordinate documentation, manage records, and provide essential administrative support to the Commercial Operations group
- Act as a central point of contact for internal teams and external partners, ensuring accurate and timely communication
- Organize business travel arrangements and process expense submissions
- Schedule meetings, conferences, and team events
- Maintain customer and vendor information in internal systems
- Prepare reports and presentations by compiling data from various sources
- Handle purchase orders, track vendor invoices, and assist with account reconciliation
- Facilitate coordination between operations, finance, and management teams
- Maintain records, certifications, and compliance documentation
- Support safety initiatives by organizing activities and recording meeting minutes
- Assist with audits by ensuring proper documentation maintenance
- Provide general administrative support and assist with special projects as needed
Requirements:
- High school diploma or equivalent
- Minimum of 4 years' experience in an administrative or team support role
- Proficiency in booking international travel and processing expense reports
- Strong organizational and time management skills
- Advanced knowledge of Microsoft Word, Excel, and PowerPoint
- Excellent attention to detail and ability to handle multiple tasks simultaneously
- Outstanding written and verbal communication skills
- Ability to work independently while collaborating effectively with a team
- Dedicated, resourceful, and committed to maintaining accuracy
Benefits:
- 37.5-hour work week
- Work-from-home option after 6 months
- Competitive salary and benefits package
- Medical, dental, and vision insurance coverage
- Generous PTO and holiday allowance
- 401k plan with a 6% match
- Opportunity for career development and exposure to global operations
Job Requirements
4+ years in an administrative, coordination, or team support role, Experience with booking international travel and expense reports
Additional Information
Frontline Source Group is an Equal Opportunity Employer. Candidates must be authorized to work in the United States without sponsorship. The client cannot sponsor any visas.
Disclaimer: Sensitive and personal data will not be requested by Frontline Source Group or its affiliates until a job offer is made and accepted. If you ever doubt the validity of our job postings, we encourage you to call one of our branch locations to verify the status on any job.
Meet Your Recruiter
Cassidy Jacobs
Cassidy Jacobs holds a Bachelors degree focused in International Development from University of North Texas. She is a strategic and results-driven Business Development professional with expertise in the Talent Acquisition industry.
Cassidy is focused on building lasting relationships with clients by supporting them in their need to find top talent in a tight market.
Her five plus years as a Member of DallasHR, two of which were served on the Board of Directors, has provided Cassidy with the education and knowledge to have a better understanding of what clients face daily and the challenges of corporate HR Teams today.
Connect with her today to start your search to hire top professionals for your company