Frontline Source Group
https://www.frontlinesourcegroup.com/images/fsg-logo-300px.png
https://www.frontlinesourcegroup.com
https://www.frontlinesourcegroup.com
USD
65000
YEAR
true
Administrative Assistant
Posted: 01/08/2025
2025-01-08
2025-02-12
Employment Type:
Direct Hire
Industry: Administrative
Job Number: 19203
Pay Rate: 65,000
Job Description
Our client in Nashville, Tennessee has an immediate need for a Administrative Assistant on a direct hire basis.
Company Profile:
Legal Industry
Opportunity for growth
Tenured team
Administrative Assistant Role:
The Administrative Assistant to provide comprehensive support to a team of attorneys. This position focuses on managing schedules, providing general office assistance, handling administrative tasks, and ensuring smooth day-to-day operations. The ideal candidate will be tech-savvy, adaptable, and able to manage a wide range of tasks.
Provide general administrative assistance to attorneys, including managing their calendars, scheduling meetings, preparing documents, and handling correspondence.
Organize, file, and maintain both electronic and paper documents, ensuring they are easy to access and up-to-date.
Schedule meetings and conference calls, prepare agendas, take meeting minutes when required, and ensure all necessary materials are ready.
Assist with occasional travel arrangements for attorneys, such as booking flights and accommodations, and preparing itineraries as needed.
Serve as the main point of contact for internal and external stakeholders.
Handle inquiries, phone calls, and emails promptly and professionally.
Help attorneys manage and submit expense reports, track receipts, and ensure proper documentation for reimbursement.
Utilize various software tools (e.g., Google Suite, Microsoft Office, and project management tools) to streamline administrative tasks, enhance efficiency, and support the team’s productivity.
Help with day-to-day office tasks such as managing office supplies, coordinating office equipment maintenance, and ensuring a clean and organized workspace.
Occasionally communicate with external vendors and service providers to arrange office supplies, equipment, or services, ensuring the office runs smoothly.
Administrative Assistant Background Profile:
Minimum 3-5 years of administrative experience in a fast-paced office environment, supporting multiple professionals.
Tennessee notary public
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Suite, and general office management software with the ability to learn and adapt to new technologies quickly.
Strong organizational abilities and attention to detail.
Excellent written and verbal communication skills.
Comfortable interacting with people at all levels and managing various administrative responsibilities.
Ability to maintain confidentiality, manage sensitive information, and approach tasks with discretion and professionalism.
Flexible and open to supporting attorneys in a variety of administrative capacities, including managing changes in schedules or tasks at short notice.
Familiarity with expense tracking or budget management preferred
Features and Benefits:
PTO
Great work life balance
Equal Opportunity Employer. Candidates must be authorized to work in the United States without sponsorship. The client cannot sponsor any visas.
Disclaimer: Sensitive and personal data will not be requested until a job offer is made and accepted. If you ever doubt the validity of our job postings, we encourage you to call one of our branch locations to verify the status on any job.
Company Profile:
Legal Industry
Opportunity for growth
Tenured team
Administrative Assistant Role:
The Administrative Assistant to provide comprehensive support to a team of attorneys. This position focuses on managing schedules, providing general office assistance, handling administrative tasks, and ensuring smooth day-to-day operations. The ideal candidate will be tech-savvy, adaptable, and able to manage a wide range of tasks.
Provide general administrative assistance to attorneys, including managing their calendars, scheduling meetings, preparing documents, and handling correspondence.
Organize, file, and maintain both electronic and paper documents, ensuring they are easy to access and up-to-date.
Schedule meetings and conference calls, prepare agendas, take meeting minutes when required, and ensure all necessary materials are ready.
Assist with occasional travel arrangements for attorneys, such as booking flights and accommodations, and preparing itineraries as needed.
Serve as the main point of contact for internal and external stakeholders.
Handle inquiries, phone calls, and emails promptly and professionally.
Help attorneys manage and submit expense reports, track receipts, and ensure proper documentation for reimbursement.
Utilize various software tools (e.g., Google Suite, Microsoft Office, and project management tools) to streamline administrative tasks, enhance efficiency, and support the team’s productivity.
Help with day-to-day office tasks such as managing office supplies, coordinating office equipment maintenance, and ensuring a clean and organized workspace.
Occasionally communicate with external vendors and service providers to arrange office supplies, equipment, or services, ensuring the office runs smoothly.
Administrative Assistant Background Profile:
Minimum 3-5 years of administrative experience in a fast-paced office environment, supporting multiple professionals.
Tennessee notary public
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Suite, and general office management software with the ability to learn and adapt to new technologies quickly.
Strong organizational abilities and attention to detail.
Excellent written and verbal communication skills.
Comfortable interacting with people at all levels and managing various administrative responsibilities.
Ability to maintain confidentiality, manage sensitive information, and approach tasks with discretion and professionalism.
Flexible and open to supporting attorneys in a variety of administrative capacities, including managing changes in schedules or tasks at short notice.
Familiarity with expense tracking or budget management preferred
Features and Benefits:
PTO
Great work life balance
Equal Opportunity Employer. Candidates must be authorized to work in the United States without sponsorship. The client cannot sponsor any visas.
Disclaimer: Sensitive and personal data will not be requested until a job offer is made and accepted. If you ever doubt the validity of our job postings, we encourage you to call one of our branch locations to verify the status on any job.
Job Requirements
Notary Public, Admin,
Meet Your Recruiter
Bailey Damschroder
As a graduate of the University of Florida, Bailey is an Executive Recruiter with Frontline Source Group.
Bailey has a proven track record of placing highly skilled Executive Assistants, Administrative Assistants and Human Resources professionals nationwide while utilizing her knowledge of the job market and how to best present her candidate’s skills to ensure she is presenting clients with the top 20% of talent within their market.
Bailey’s areas of expertise are not limited to administrative as she has success in the human resources sector as well including successful placements for titles such as Senior Director of HR Operations, Director of Talent Acquisition, Human Resources Manager, Talent Acquisition Manager, and HR Business Partner. As you will see from her prompt communication to straightforward advice on resumes and interviewing, Bailey's main goal is to place top talent, whether you are candidate or client and build long-lasting relationships.
Share This Job:
Related Jobs:
Login to save this search and get notified of similar positions.About Nashville, TN
Ready to take your career to new heights in Nashville, Tennessee? Explore our job opportunities in this vibrant city known for its rich music scene, diverse culture, and booming job market. Nashville, often referred to as Music City, offers a unique blend of southern charm and metropolitan allure. From the iconic Grand Ole Opry and Country Music Hall of Fame to the trendy restaurants and art galleries in The Gulch, Nashville has something for everyone. With professional sports teams like the Tennessee Titans, world-class theaters such as the Ryman Auditorium, and picturesque parks like Centennial Park, Nashville provides endless opportunities for growth and entertainment. Join us in Nashville today and kickstart your career in this dynamic and enchanting city!