Frontline Source Group
https://www.frontlinesourcegroup.com/images/fsg-logo-300px.png
https://www.frontlinesourcegroup.com
https://www.frontlinesourcegroup.com
USD
55000
YEAR
true
Administrative Assistant
Posted: 08/21/2024
2024-08-21
2024-10-08
Employment Type:
Direct Hire
Industry: Administrative
Job Number: 19039
Pay Rate: 55,000
Job Description
Our Houston, TX client is looking for an Administrative Assistant to join their team on a direct hire basis.
Company Profile:
Thriving oil and gas company that develops, constructs, and manages energy businesses throughout the United States.
Administrative Assistant Role:
The Administrative Assistant will report to the Senior Executive Assistant and help provide support to employees at the corporate office.
Responsible for providing administrative functions, including a variety of administrative, clerical, and executive tasks.
Answer phone calls in a professional manner, screening, taking messages, and directing calls to the appropriate parties
Assist and support senior management to ensure that the office functions smoothly
Welcome and direct visitors and/or clients. Serve beverages (as needed) and notify Company personnel of visitor arrival
Manage SAP Concur purchase requests, invoice submission, and payment process for vendor invoices and the Company credit card
Respond to and resolve administrative inquiries and questions
Support employee engagement functions and events, including welcome, farewell, year-end parties, team building events, and volunteer activities
Create, write, and/or proof employee communication e-mails and memo’s as requested by other departments
Coordinate scheduling meetings, events, and make appointments for senior management when requested
Coordinate and schedule travel and reservations for senior management and other members as requested
Read and route incoming mail, faxes, packages, etc.
Maintain office supplies ensuring adequate inventory and ordering for in office and remote working employees as needed.
Vendor relations including sourcing potential vendors, communications, contract negotiations, and vendors terms
Maintain Company filing and organization systems
Organize conference rooms and the pantry area
Coordinate fire drills, emergency preparedness procedures, and other activities with building management
Maintain parking access and building access cards with the building and parking management companies
Assist with office services and coordinating office operations while maintaining a safe work environment
Coordinate maintenance of office related equipment (as needed)
Administrative Assistant Background Profile:
Associate’s degree or equivalent Business Administration training
2+ years of administration experience in an office setting
Ability to write, read, analyze and interpret general business documents, forms, and instructions in English
Proficiency is required in MS Office Suite (Outlook, Word, Excel and Power Point)
Analytical, organizational, and reporting skills
Ability to design custom reports as necessary
Deliver a high-level customer service
Effectively deliver presentations to managers, staff, and clients in English
Time management skills paired with attention to detail and the ability to multi-task in a deadline-oriented environment
Ability to communicate with coworkers effectively and efficiently throughout the organization
Ability to create interpersonal rapport and a desire to perform business promptly and courteously
Must be tactful, sensitive to intercultural relationships, flexible and able to successfully respond to multiple work requests
Experience working in multi-cultural office environment preferred
Valid drivers license with a reliable transportation
Features and Benefits:
35-hour work week/ 9-5 M-F
Outstanding medical benefits, Dental and Vision insurance – available on Day 1
Health and dependent care flex spending accounts
STD/LTD/Life insurance paid by the company at 100%
401K with 6% match
Paid parental leave
Tuition reimbursement
Generous paid time off and paid Holidays
And more!
Frontline Source Group is an Equal Opportunity Employer. Candidates must be authorized to work in the United States without sponsorship. The client cannot sponsor any visas.
Disclaimer: sensitive and personal data will not be requested by Frontline Source Group or its affiliates until a job offer is made and accepted. If you ever doubt the validity of our job postings, we encourage you to call one of our branch locations to verify the status on any job.
Company Profile:
Thriving oil and gas company that develops, constructs, and manages energy businesses throughout the United States.
Administrative Assistant Role:
The Administrative Assistant will report to the Senior Executive Assistant and help provide support to employees at the corporate office.
Responsible for providing administrative functions, including a variety of administrative, clerical, and executive tasks.
Answer phone calls in a professional manner, screening, taking messages, and directing calls to the appropriate parties
Assist and support senior management to ensure that the office functions smoothly
Welcome and direct visitors and/or clients. Serve beverages (as needed) and notify Company personnel of visitor arrival
Manage SAP Concur purchase requests, invoice submission, and payment process for vendor invoices and the Company credit card
Respond to and resolve administrative inquiries and questions
Support employee engagement functions and events, including welcome, farewell, year-end parties, team building events, and volunteer activities
Create, write, and/or proof employee communication e-mails and memo’s as requested by other departments
Coordinate scheduling meetings, events, and make appointments for senior management when requested
Coordinate and schedule travel and reservations for senior management and other members as requested
Read and route incoming mail, faxes, packages, etc.
Maintain office supplies ensuring adequate inventory and ordering for in office and remote working employees as needed.
Vendor relations including sourcing potential vendors, communications, contract negotiations, and vendors terms
Maintain Company filing and organization systems
Organize conference rooms and the pantry area
Coordinate fire drills, emergency preparedness procedures, and other activities with building management
Maintain parking access and building access cards with the building and parking management companies
Assist with office services and coordinating office operations while maintaining a safe work environment
Coordinate maintenance of office related equipment (as needed)
Administrative Assistant Background Profile:
Associate’s degree or equivalent Business Administration training
2+ years of administration experience in an office setting
Ability to write, read, analyze and interpret general business documents, forms, and instructions in English
Proficiency is required in MS Office Suite (Outlook, Word, Excel and Power Point)
Analytical, organizational, and reporting skills
Ability to design custom reports as necessary
Deliver a high-level customer service
Effectively deliver presentations to managers, staff, and clients in English
Time management skills paired with attention to detail and the ability to multi-task in a deadline-oriented environment
Ability to communicate with coworkers effectively and efficiently throughout the organization
Ability to create interpersonal rapport and a desire to perform business promptly and courteously
Must be tactful, sensitive to intercultural relationships, flexible and able to successfully respond to multiple work requests
Experience working in multi-cultural office environment preferred
Valid drivers license with a reliable transportation
Features and Benefits:
35-hour work week/ 9-5 M-F
Outstanding medical benefits, Dental and Vision insurance – available on Day 1
Health and dependent care flex spending accounts
STD/LTD/Life insurance paid by the company at 100%
401K with 6% match
Paid parental leave
Tuition reimbursement
Generous paid time off and paid Holidays
And more!
Frontline Source Group is an Equal Opportunity Employer. Candidates must be authorized to work in the United States without sponsorship. The client cannot sponsor any visas.
Disclaimer: sensitive and personal data will not be requested by Frontline Source Group or its affiliates until a job offer is made and accepted. If you ever doubt the validity of our job postings, we encourage you to call one of our branch locations to verify the status on any job.
Job Requirements
ms office
Meet Your Recruiter
Bailey Damschroder
As a graduate of the University of Florida, Bailey is an Executive Recruiter with Frontline Source Group.
Bailey has a proven track record of placing highly skilled Executive Assistants, Administrative Assistants and Human Resources professionals nationwide while utilizing her knowledge of the job market and how to best present her candidate’s skills to ensure she is presenting clients with the top 20% of talent within their market.
Bailey’s areas of expertise are not limited to administrative as she has success in the human resources sector as well including successful placements for titles such as Senior Director of HR Operations, Director of Talent Acquisition, Human Resources Manager, Talent Acquisition Manager, and HR Business Partner. As you will see from her prompt communication to straightforward advice on resumes and interviewing, Bailey's main goal is to place top talent, whether you are candidate or client and build long-lasting relationships.
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