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Administrative Assistant

Englewood, Colorado | Contract

Post Date: 10/05/2017 Job ID: 12654 Industry: Administrative Pay Rate: 16

Growing Engineering Firm in Englewood, CO has an immediate need for an Administrative Assistant on a contract to possible hire basis. 

Company Profile:
Family Atmosphere
Team Environment

Administrative Assistant Role:
The Administrative Assistant is responsible for all administrative operations through planning, organizing and implementing various administrative systems as well as maintain and scan all job-related documents. 
Create, update and maintains client and project information utilizing proprietary database software
Extensive knowledge of protocols for setting up clients within proprietary database software 
Create file folders and directories for projects, set up work orders and assign tasks
Invoicing, processes payments, prepares reports, composes correspondence
Schedule meetings and takes minutes relative to the work flow of the department
Answering and directing calls  
Creation and distribution of proposals and contracts via email/mail
Maintain accurate, detailed records both written and electronic 
Administrative support to Service Lines/Departments as needed
Provides historical reference by developing and utilizing filing and retrieval systems
Prioritize, direct, and coordinate departmental and administrative activities in conjunction with other staff
Respond to inquiries or resolve complaints from clients or staff members efficiently
Trains as back-up to the Dispatch position

Administrative Assistant Background Profile:
High School Diploma or equivalent
Associates Degree or college coursework in administration or business
Previous experience in an Administration Assistant role preferred
Proficient computer skills and functionality in Microsoft Office Suite
Strong organizational skills, ability to coordinate activities, prioritize demands and meet deadlines 
Clear and effective communication skills, both verbally and written
Some travel for scheduled meetings may be required with this position
Willingness to work extended hours, nights, and weekends if necessary to meet project deadlines

Features and Benefits while On Contract:
We go beyond the basic staffing agency offerings!   You can see the extensive list of benefits on our website under the Candidate “ Benefits” tab.

Features and Benefits of Client:
Competitive Salary 
Medical, Dental, Life
IRA with company match
admin, administrative assistant, MS Office

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