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11711 IH-35 Suite 100 San Antonio, Texas 78233 | Contract
Outstanding opportunity for an Administrative Assistant in San Antonio, TX working 3pm – 12am with Monday/Tuesday off on a 6 month contract basis.
Leader in the airline industry
Awesome, fun and team environment!
Administrative Assistant Role:
The Administrative Assistant will provide friendly service to and maintain positive relationships with all internal and external customers.
Works in a cooperative spirit to ensure the success of the company.
Operation of multi-line telephone with courtesy and sufficient speed.
Performs secretarial and administrative duties for Leadership and staff under minimal supervision.
Answers calls, relays and takes messages, transfers calls, provides assistance to callers, screens calls and places calls for management.
Maintains department personnel files and paperwork.
Organizes and maintains payroll file room and coordination of timely rotation of files to off-site storage facility.
Orders supplies using established Company vendors and ordering methods.
Opens, sorts, screens and responds to incoming mail.
Composes, types and edits correspondence. Compiles data and prepares special reports; gathers and summarizes data.
Makes arrangements for meetings and luncheons as directed by the department Leadership Team. Maintains appointment calendars for management. Arranges travel and accommodations for management and staff.
Establishes meeting times, secures location and contacts attendees. Establishes and maintains files and other information for reference and control purposes.
Must compile data and prepare special reports.
Responsible for the payroll records for the entire A&L Department, including Incentive Passes.
Prepares confidential paperwork regarding performance appraisals, promotions and other people-related issues for management.
Maintains invoice and budget files and assists in the compilation of variance reports.
Operates computer equipment utilizing word processing, spreadsheet, data base management and presentation software. Some data entry may be required.
Operates copy machine, FAX equipment and other standard office equipment.
May perform other job duties as directed by Leadership.
Administrative Assistant Background Profile:
The Administrative Assistant will have a High School diploma or equivalent
Must master computer software applications such as Outlook, Quickbase, Microsoft Word, Excel, PowerPoint and Access.
Must have sufficient ability to handle and resolve office administration tasks.
Must be able to perform mathematical computations.
Must possess excellent organization skills including establishing and maintaining files for reference and control purposes.
Must work under tight time constraints including meeting unforeseen deadlines to accomplish assignments and projects.
Must be able to effectively communicate verbally, by telephone and face to face.
Must have ability to keyboard with sufficient speed and accuracy to meet the demands of the job.
Must be able to read documents, follow instructions, learn and understand office procedures.
Must have ability or must gain ability to use SWEEP for ordering department supplies.
Must be able to work varying schedules and work weekends as required.
Must be able to work occasional overtime, as necessary.
Must be able to comply with Company attendance standards as described in established guidelines.
Must meet confidentiality expectations as to confidential, proprietary and sensitive Company information.
Must be a U.S. citizen or have authorization to work in the United States as defined by the Immigration Reform Act of 1986.
Features and Benefits while On Contract:
We go beyond the basic staffing agency offerings! You can see the extensive list of benefits on our website under the Candidate “ Benefits” tab.
Disclaimer: sensitive and personal data will not be requested by Frontline Source Group or its affiliates until a job offer is made and accepted. If you ever doubt the validity of our job postings, we encourage you to call one of our branch locations to verify the status on any job.