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Accounting and HR Specialist

Houston, Texas | Contract

Post Date: 10/11/2017 Job ID: 12668 Industry: Accounting/Auditing Pay Rate: 25

Accounting and HR Specialist
Our client, located  NW Houston, TX,  is in need of an Accounting and HR Specialist on a Contract to possible hire role. 

Company Profile:
Global organization
Has been in business since 2000
Manufactures hoses and connecting systems

Your Role:
This position will work directly with the Controller and handle a wide range of duties that cover Accounting, Payroll and some Human Resources.

Accounting Duties
Will use MAS/Sage Software to enter all information from the Paychex reports into an Excel spreadsheet to calculate data and taxes
Enter all payroll Journal entries into MAS 
Enter all transactional journal entries into MAS – payment entries for payroll, payroll taxes, 401K and H.S.A.
Administer all child support, 401K loans and health payments

Accounts Payable:
Manage all invoices that come in the mail and email to be approved by all departments
Properly code all invoices 
Collect all receipts for the company credit card
Administer a categorized department tracking sheet for Health benefits with Blue Cross Blue Shield and Principal Life and Dental Insurance
Collect weekly time sheets from Supervisors for outside contractors and place with invoices from Temporary Agencies
Enter all invoices into MAS on a daily basis
Ensure all invoices are approved and delivery backup is signed
Prepare the aged invoices payable report from MAS for payment approval
Print all checks on a weekly basis
Prepare checks and invoices for signature
Copy checks, prepare the checks for mailing 
File all checks with back up information
Administer all wire transfers and enter into MAS

Accounts Receivable:
Distribute all checks received in the mail to the appropriate department for copying
Deposit checks into the remote banking system
Distribute the Deposit slips to the accounts receivable representative for entering into MAS
Credit Cards
Run all credit cards for payment from certain customers
Process the accounts receivable entries into MAS to credit the Customer account
ACH Payments
Daily ACH payments from Customers to distribute to accounts receivable for processing

Month End:
Reconcile Bank Accounts 
Enter all Journal Entries for Month End:
Standard Journal Entries
Intercompany Interest
Assist VP with all other journal entries
Produce checks for MD sales person commissions (CPI, DVS)
Ventaire Commissions
Vouchers Payable with General Ledger

HR Duties
New Hires
Receive applications from Supervisors and Employees for personnel file
Ensure I-9 form is completed correctly with form(s) of ID
E-verify new Employee for work approval in the United States
Enter Employee information into master spreadsheet, Paychex preview payroll and Paychex Stratustime for time card
Ensure termination papers are completed
Terminate employee from all payroll systems
Terminate employee from health care benefits 
Enter Employee into the COBRA system for health care papers mailed out

Paychex Stratustime
Set up all Employees’ time cards and enter personnel information for time management
Supervisors generate reports to submit each payroll
Preview Payroll
Enter all Employee information, time, earnings and deductions into Preview Payroll. Enter time, earnings and deductions into Excel spreadsheet for accuracy
Track sick/vacation and administer all 401K, loans, bonuses and commissions
HR Online
Administer HR Online for all Employee wage information and reports
Complete reports for all job verifications

Administer yearly Health care benefits renewal with Arthur J. Gallagher
December 1 – November 30
Distribute booklets and paperwork to eligible Employees for Health Care benefits with Blue Cross Blue Shield Insurance
1st of the month following 60 days of Employment
Distribute booklets and paperwork to eligible Employees for Dental, Life, Short Term Disability and Long-Term Disability benefits with Principal Insurance
1st of the month following 90 days of Employment
Enroll all eligible Employees online for benefits
Employees utilize the Benefits Advocate Center for all questions on their benefits
Administer COBRA website for terminated Employees

Background Profile:
5+ years of experience in an Accounting role that had HR responsibilities
Some payroll experience
College degree is preferred, but is not required with the right amount of experience
At a minimum, this person will need strong AR, AP, General Ledger and Payroll experience
Must be able to start with little notice

Features and Benefits while On Contract:
We go beyond the basic staffing agency offerings!   You can see the extensive list of benefits on our website under the Candidate “ Benefits” tab.

Features and Benefits of Client:
Company pays 85% of medical 

accounting, general labor, payable, receivable, payroll

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