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Administrative Assistant

Katy, Texas | Contract

Post Date: 10/04/2017 Job ID: 12649 Industry: Administrative Pay Rate: 16.5

Administrative Assistant
Our client, located in the Cinco Ranch area of Katy, TX, is in need of an Administrative Assistant for a Contract to Possible Hire opportunity.

Company Profile:
Commercial property management company

Your Role:
Prepare reports, memos, letters, and other company documents, using word processing, spreadsheets, database, or presentation software.
Create and maintain files, electronic and hard-copy.
Research and respond to information requests concerning topics within the managers’ areas of responsibility.
Answer phones, greet and assist customers, tenants, contractors & visitors with requests.  
Provide clerical support including, but not limited to, filing, faxing, mail processing, ordering office supplies, taking meeting minutes, data entry, updates to property manuals and handbooks, memo preparation, website updates, etc.
Maintain an accounting of and collect rent payments from temporary tenants, sponsors, and advertisers.   Ensure payments are received by their due dates and checks are sent to the lockbox with accompanying paperwork in a timely and efficient manner.   Send copies of forms and checks to the appropriate personnel. When applicable calculate any late payments pursuant to Agreement language and draft an invoice for General Manager to approve.   Send invoice, secure late payment and send to lockbox.
Process mail
Code invoices and expense reports
Oversee all property utility accounts, maintain spreadsheets and establish rapport with utility accounts receivable departments.   When necessary transfer utility accounts to and from Landlord’ s name; follow up for accuracy.   If applicable, maintain Energy Star Portfolio Manager Account in a timely and efficient manner.   Ensure all information is current and inclusive.  
Manage and assure compliance with tenant and vendor insurance requirements, roof access and property logs.   Report roof leaks to warranty provider and follow up for compliance.
Oversee proper function of office equipment including the copier, fax and postage machine.
Oversee maintenance of kitchen area including stocking of supplies and contracted cleaning of space.
Update and posting information to the center website and scheduling email blasts and social media messages
Prepare correspondence and memos

Background Profile:
High School diploma
3+ years of previous administrative assistant experience
Previous experience with Word, Excel and Outlook
Excellent phone skills and great communication skills
High level of reading comprehension
Experience with social media tools and functionality

Features and Benefits while On Contract:
We go beyond the basic staffing agency offerings!   You can see the extensive list of benefits on our website under the Candidate “ Benefits” tab.

Features and Benefits of Client:
Medical plans offered
Dental and vision plans
administrative assistant, excel, powerpoint, social media, correspondence

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