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Houston, Texas | Contract
Outstanding opportunity for an Administrative Assistant in Houston, TX on a 6-month contract basis.
Leader in the airline industry
Awesome, fun and team environment!
Administrative Assistant Role:
The Administrative Assistant will provide friendly service to and maintain positive relationships with all internal and external customers.
Secretarial and administrative duties including:
Operation of a multi-line telephone with courtesy and sufficient speed
Answer calls, take messages, and transfer calls as necessary, providing assistance to callers as well as screen calls and place calls for management
Ability to operate standard office equipment including copy machine, fax machine, etc.
Open, sort and screen incoming mail
Maintain department personnel files and paperwork
Organize and maintain payroll file room and coordination of timey rotation of files to off-site storage facility
Responsible for the payroll records for the department
Order supplies using established vendors and ordering methods
Compose, type and edit correspondence
Compile data and prepare special reports; gather and summarize data
Make arrangements for meetings and luncheons
Maintain appointment calendars for management and make travel accommodations for management and staff
Handle calendar management including meeting times, securing locations and inviting attendees
Prepare confidential paperwork regarding performance appraisals, promotions and other people-related issues for management
Maintain invoice and budget files and assist in the compilation of various reports
Administrative Assistant Background Profile:
The Administrative Assistant will have a High School diploma or equivalent
Must be able to work 6 am – 3 pm with Wednesday and Thursday off
Previous Administrative experience required
Strong experience with MS Office Suite including Word, Excel, Outlook and PowerPoint
Experience with Quick-base and Access
Excellent organizational skills
Ability to perform basic math skills
Ability to work in a fast-paced environment and under tight time constraints
Excellent verbal and written communication skills
Must have the ability to keyboard with sufficient speed and accuracy to meet the demands of the job
Ability to read documents, follow instructions, learn and understand office procedures
Ability to learn and use SWEEP for ordering department supplies
Must be able to work with confidential information and maintain confidentiality
Must be a US citizen or have authorization to work in the US
Features and Benefits while On Contract:
We go beyond the basic staffing agency offerings! You can see all benefits listed on our website at https://www.frontlinesourcegroup.com/benefits.html